Our Favorite Organizing Tools & Resources
In the Organize for Success® shop, we have exclusive educational trainings, ebooks and more to boost your productivity. Head to the shop for our help in learning how to be more productive.
For our recommended productivity tools, software options and more, explore our wonderful key resources below.
This comprehensive list of productivity resources, time management tools and so much more represent some of our favorite ways to improve productivity, increase efficiency and have more work life integration. Links in bold represent affiliate links for Organize for Success® (thank you for using them!). To learn more about how our affiliate links work, please see our terms of service.
Have any questions about using these tools, apps or sites? Contact us - we can help!
Featured Categories
Simply click to jump to any category of interest.
Calendars, Contacts, Emails, Scheduling, Focus & Passwords
Bundle Email Subscriptions
Calendars
Business Calendar; Cozi; Fantastical; Google; iCal; Kalendi; Outlook; Yahoo
Easily Update Contacts (Contact Management)
Email Management
Airmail; Boomerang; Mail; Mailstrom; OnMail; Outlook; SaneBox; Shift; Spark
Finding Focus
Flipd; Forest; GrooveOtter; KeepMeOut; LeechBlock; RescueTime; SelfControl; StayFocused
Password Managers
Dashlane; LastPass; Roboform; SplashID; Sticky Password; 1Password
Tools to Schedule 1-on-1 Appointments
Acuity Scheduling; Booked In; Calendly; Calendar; Meetin.gs; Pick; SchedFAST; ScheduleOnce; Schedulicity; Setster; Time Trade; Vcita; Vyte.in; YouCanBook.me
Tools to Set a Group Meeting
Doodle; Meet-O-Matic; WhenIsGood.net; When Should We
Communication & Workflow Resources
Automation (duck tape of the internet!)
FileThis; If This Then That; Zapier
Customer Relationship Manager Tools (CRMs)
ACT!; Bitrix24; Cloze; Keap; Insightly; Less Annoying CRM; MemberClicks (for non-profits); Neon (for non-profits); Nimble; Nutshell; OntraPort; Salesforce; Sugar; Zoho
(For an explanation of the value in regularly using a CRM tool, visit this website.)
One-Stop Shops (Apps That Provide Multiple Solutions)
17hats; Blackbaud; Harvest; Pocket Suite; Sortd for Gmail; Thryv; Vcita
Options to Obtain Signatures Electronically (Contract Signing Software)
Options to Send & Receive Faxes Digitally
eFax; FaxZero; HelloFax; MyFax
Screen Recording
Loom; Screencast-o-matic; Trainual; Zoom
Telephony (Business Telephone Services)
Dialpad; FireChat; Google Voice; Grasshopper; Intermedia; RingCentral; Ruby Receptionist; Zoom
Tools to Obtain Information and Facilitate Client Service (Survey Apps and Client Forms)
Freshdesk; Google Forms; JotForm; Poll Everywhere; Slido; Survey Monkey; Typeform; UserVoice; Wufoo; Zendesk
Tracking Time With Clients (Time Tracking Tools)
Clockify; My Hours; OfficeTime; Pancake; Toggl; TSheets
Transcriptions of Video and Audio
Video Conferencing Services
FaceTime; FreeConferenceCall.com; Google Hangouts On Air; Intermedia; Join.me; RingCentral; Skype; Tango; Uberconference; Viber; Zoom
Information & Task Management
Cloud-Based Back-up Options
Acronis; Backblaze; Carbonite; CrashPlan; iDrive
External Brains
Evernote; Google Keep; OneNote
Mind-Mapping
Ayoa; CardSmith.co; Coggle; Creately; LucidChart; MindMeister; Miro
Mobile Scanners
Doxie Go; Epson WorkForce DS-30; Fujitsu ScanSnap; NeatReceipts; Scannable
Online File Repositories (File Storage & Sharing)
Box; Dropbox; eFileCabinet; Google Drive; iCloud; OneDrive; SpiderOak; SugarSync
Outsourcing Your Scanning
Project Managers
Asana; Azendoo; iMeet Central; ClickUp; Convo; Mavenlink; Monday; Teamwork; Trello; Week Plan; Wrike; Zoho
Streamline Browser Tabs
Task Managers
30/30; Any.Do; Carrot; Clear; Google Tasks; Habitica; Informant; Nozbe; OmniFocus; Redbooth; Remember The Milk; Reminders; TeuxDeux; TickTick; Todoist; Toodledo
Tools to Organize Resources, References, and Reading Materials
Pinterest; Twitter; Evernote; Google Keep; OneNote; Klip.me; Feedly; Instapaper; Pocket; Morning Coffee; Morning; Flipboard; FeedReader; NewsBlur; News360; RSSOwl
Web Browsers
Chrome; Dolphin; Internet Explorer; Mozilla Firefox; Opera; Safari; Vivaldi
Marketing
Email Marketing Tools
AWeber; Constant Contact; Flodesk; iContact; MailChimp; Vertical Response
Social Media Managers
BufferApp; Hootsuite; Later; MeetEdgar; SocialOomph; Sprout Social
Stock Photo Resources
Alamy; Albumarium; ColorJoy; Cupcake; Death to the Stock Photo; Dreamstime; Eye for Ebony; FOCA Stock; FreeDigitalPhotos.net; Gratisography; Haute Stock; ISO Republic; iStock by Getty Images; Jay Mantri; Kaboompics; Life of Pix; morgueFile; Nappy; Negative Space; New Old Stock vintage; Pexels; Picjumbo; Picography; Pikwizard; Pixabay; Shutterstock; SplitShire; Startup Stock Photos; StockSnap.io; Stock Vault; Stocksy; Stokpic; Unsplash
Tools to Shorten URLs for Sharing
Partners to Organize for Success®
Career and Well-Being Training
Women’s Empowerment Through Personal Style
StyleFinder Boutique; ABLE Fashion
Removing Clutter
Eliminate Junk Mail
Catalog Choice; DMAchoice; PaperKarma
Physical Donations
Better World Books; Freecycle; Goodwill; Vietnam Veterans of America
Recycle Old Technology
Anything With a Plug; Best Buy; Cristina; Kramden; Steel Recycling
Resale Unwanted Goods
ebay; craigslist; iRecycle; McKay’s; OfferUp; VarageSale
Teamwork
Collaborative Workspaces
Basecamp; dotloop; Dropmark; Evernote; Fellow; Hubstaff; Igloo; Slack; Twist
Concierge Options
Consider It Done!; Errand Girl; Southern Hospitality; Metro’s Other Woman; The Other Woman Inc; Sweeps with code emilyp11223 for a $20 credit; Instacart; Shipt Grocery Delivery; Amazon Prime Now
Delegate to Freelancers
Fancy Hands; Fiverr; GigSalad; Guru; HelpTap; Moonlighting; Task Rabbit; Thumbtack; Upwork; 99Designs
Organizing Team’s Time
Humanity; MINDBODY Software; Paycor Scheduling; When I Work
Personal Assistants
Amazon Alexa; Cortana; Google Assistant; Siri; 24me
Time & Space
Discovering Your Personality for Organization and Productivity
Physical and App Timers
Tracking Physical Items
Travel
Compare Hotels, Flights, and Rental Cars
App in the Air; Expedia; Google Trips; Hopper; HotelTonight; Journy; Kayak; Lola; OneFineStay; Orbitz; Priceline; Travelocity; TravelZoo; TripCase; TripIt; Trivago
Discover Hidden Gems
AroundMe; CityMapper; Find. Eat. Drink.; iExit; Peek; Roots Rated; Unation; Viator; Wanderu
Driving Directions
Finding Your Parked Vehicle
Find My Car (iPhone)
Flying Assistance
Roadside Assistance
Your Business’ Money
eCommerce Solutions
1 Shopping Cart; CubeCart; OpenCart; PrestaShop; WooCommerce; Zen Cart
Master Your Company Finances
Aplos (for non-profits); Expensify; FreshBooks; Kashoo; Pancake Payments; QuickBooks; Quicken; Wave; Xero
Track Mileage
Ways to Get Paid (Send and Receive Money)
Dwolla; Pay Pal; Square; Stripe; Venmo; Zelle
Your Local Impact
Lung Cancer Initiative
Lung cancer is the #1 cancer-killer, taking the lives of almost twice as many women compared to breast cancer and three times as many men compared to prostate cancer. The Lung Cancer Initiative works to decrease deaths and provide support to those affected by lung cancer through research, awareness, education and access programs across North Carolina, working towards life beyond lung cancer through a network of hope and action. Emily is an active volunteer and passionate advocate for lung cancer research and cancer survivors.
Kappa Alpha Theta Foundation
The Kappa Alpha Theta Foundation supports the leading women of this sorority with college scholarships as well as grants for alumnae. In addition, the Foundation funds Kappa Alpha Theta’s Educational Leadership Consultants’ program to send alumnae around to each college chapter in an effort to support the growth, leadership and pursuit of highest scholarship for all members, empowering every Theta to truly make a difference. Emily is a proud member of Kappa Alpha Theta.
The Elizabeth and Tab Williams Adult Day Center
The Elizabeth and Tab Williams Adult Day Center provides a safe, caring environment for adults who need daily supervision, socialization and assistance with the activities of daily living. It is a practical and appealing program for older adults who need specialized care but want to continue living in their own homes or community setting for as long as possible. A structured program of meaningful activities, nutritious meals and opportunities for socialization are provided. Medical supervision is included as well as the opportunity for baths and hair care. This was an amazing resource while Emily’s grandfather was living with Alzheimer’s disease.
Arbor Acres
Arbor Acres retirement community provides comfortable and secure senior living for those in independent or assisted living situations in Winston-Salem, North Carolina, including skilled care and memory care services. For those unable to afford the facility’s services, Arbor Acres provides a scholarship program, which is funded via donations.
Dress for Success (NC Triangle)
Dress for Success Triangle is passionate about leading women out of poverty, one job at a time. Their services, support and belief in the potential of every woman work to empower the women they serve to gain and sustain meaningful employment.
Holy Angels
Licensed, equipped and committed, Holy Angels, located in Belmont, NC, provides specialized, round-the-clock care for children and adults with intellectual development disabilities and delicate medical conditions. In an environment that fosters loving and compassionate care, opportunities for dignified living and innovative learning programs, the Holy Angels team strives to empower those who are differently able.
The Better Business Bureau’s Wise Giving Alliance
The Better Business Bureau’s Wise Giving Alliance supports this list of recommended charities, where you can inquire about and research available giving options.
GuideStar Database
This database of 1.8 million IRS-recognized organizations enables you to find a charity, benchmark your nonprofit’s performance, research each organization and much more.